Several of our clients are in the medical space. HIPAA compliance can be a a challenge and when you add in remote working and a pandemic, it gets even more challenging.
And, unfortunately, they are getting more aggressive at enforcing it and fining even the smaller practices.
It can be a daunting task to to bring your organization into compliance and then keep it there, but the overall process is achievable. Here are the basic steps:
Remember that the process is all about protecting client information. Although it sometimes seems it is about making life difficult, it is about protecting client information and having a proper response when there is an issue.
Know where client information comes from, and is stored. (Whether it is digital or some other form)
Have a uniform process of how it is handled so that you know if there is an issue, and what went wrong if there is. Document your processes.
Train your staff to use the processes appropriately. This means new training on any changes and training of all new employees. And documentation of the training.
Make sure you have appropriate security on your network and components. (This includes and device that accesses your data. Phones, personal laptops, tablets, etc.) This should be monitored intrusion protection, password management, security update schedules, etc.
Document processes to be followed when there is a breach, and follow those processes.
Remember that getting compliant, and even remaining compliant, is a process, not an event. It wont happen tomorrow but you can start today.
We are here to help you through every step of that process and to help maintain compliance, so that you can do what you do best.
Give us a call if you would like to discuss your compliance concerns, we will be happy to help. 423-255-3774 Kent Davis